Transform public services with simple, secure digital signing and document management — saving time, reducing costs, and improving the citizen experience.

Challenges in delivering public services

Time management

Managing workflows manually on paper creates bottlenecks.

High costs

Paperwork, printing, mailing, storage, waiting time, and staff hours add up.

Citizen experience

Outdated processes frustrate citizens with bureaucracy.

Security risks

Insecure citizen data and document management practices.

Why work with sign.online?

sign.online adapts to your existing systems, transforming signing workflows from paper to digital with turnkey government solutions — fast, simple, safe, and legally compliant.

Fast

Speed up manual processes and switch from paper to digital.

Simple

Improve the citizen experience and increase usability.

Safe

Verified signatures, secure signing, and audit trails.

Compliant

EU e-signature (eIDAS) and data (GDPR) gold standards.

Sign contracts online on our digital signature web platform

40+ Advanced (AES), Qualified (QES) & Simple Electronic Signatures (SES) — enabling legal digital signature compliance across the world.

The source of trust for QES and AES is the European Union Trusted Signature List, complying with the eIDAS Regulation. SES are free to use on our platform and valid under eIDAS for many simple transactions and agreements.

Workflows we transform

Streamline document management

Automate creation, digitise storage, and secure archives of documents.

Simplify contract signing

Bulk-sign contracts digitally and securely with one click, fully compliant with law.

Secure data collection & storage

Safely collect and store information from citizens, partners, or staff.

Customise correspondence

Send custom batch emails for document signing and follow-ups.

Government solutions we offer

White-label software for digital transformation

Our proprietary digital signing platform adapts to your systems and needs. A Digital Transformation Expert advises and supports with set-up, integration, and usage. Pricing includes an initial software setup fee and pay-per-use signing fees, billed monthly.

Digital transformation advisory

We help you discover where you can save time or costs by transforming from paper to digital. Our Digital Transformation Expert works with your developers to automate manual processes. Pricing includes an hourly consultancy fee and pay-per-use signing fees, billed monthly.

How sign.online works with you

1. Discovery

We learn your systems and needs, and where we can help you save time, costs, and paper.

2. Advice

Our Digital Transformation Expert advises on how you can improve processes and citizen experience.

3. Dataset compatibility

We work with your existing dataset or help you create one to build digital automation workflows.

4. Development

Working with your IT developers, we seamlessly integrate our software to suit your systems.

5. Implementation

We implement the new digital workflows, including testing, monitoring, and ongoing support.

sign.online is proudly European

We are an EU-based company registered in Estonia and led by Europeans.

The digital signatures on our platform comply with the eIDAS Regulation as standard, and our digital signing platform is GDPR-compliant. We use secure global infrastructure from AWS and Google Cloud, with EU data hosting available for clients who need it.

Is sign.online a fit for you?

If you’re asking any of the following questions, sign.online can help.

Do I have repetitive, well-documented tasks I do weekly?

If yes — sign.online can digitally automate repetitive tasks to free up time for strategy, creativity, and citizen-facing work. We don’t aim to completely replace your system; we work with you to transform it from paper to digital with our turnkey government solutions.

Would freeing up 5–10 hours each week change my impact?

sign.online can save you hours of time normally spent on manual, repetitive tasks when we help digitise your systems, processes, and workflows. To see how much time you could save, calculate the return on investment using our Automation ROI Calculator.

Am I clear on what a "better" experience looks like for citizens?

If “better” means efficiency, time saved, costs saved, and more trust from citizens and colleagues, sign.online can help you automate processes — simple, fast, and safe.

Do I have at least a small dataset (calls, reviews, CRM notes)?

If you already work from a dataset, the move from paper to digital is even easier and quicker. sign.online can work with your existing dataset in whatever form it’s in, pulling real insights and building automation workflows that save time and energy. No dataset yet? No problem — start gathering data and we’ll help you build efficient digital workflows.

Do I have time and patience to refine my manual processes upfront?

If you’re ready to spend a little time upfront getting the digital workflows right, you’ll see compounding returns over time — in cost savings, time savings, and trust earned.

Gain back citizen trust

Get in touch for a free consultation to see how sign.online can automate manual, repetitive processes, save you time and money, and build citizens’ trust.

Government Solutions